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Loudoun Campus Organization and Administration

Computer Policies and Copyright Information


Field Trips:
Trips related to course instruction enrich the classroom experience and are encouraged. The faculty member must complete NVCC 125-81 Field Trip Course Request for Approval Form for both optional and required field trips, and submit it to the immediate supervisor.  If students are expected to pay fees to cover expenses NVCC Form 125-84, Student Travel Expenditure Request/Report Form is also required. 

All students participating on the field trip must complete NVCC Form 125.152, Student Assumption of Risk Certificate Form.

Additional information may be found by linking to the NVCC Faculty Handbook   Section 3  Instructional Policies & Procedures  3.41 pp. 3-11, 3-12, 3-13.


Food and Drink:
The Food and Drink Policy for the Loudoun Campus effective January 31, 2001 is as follows:

Around computers and in science labs, auditorium and art gallery:

No food - No drink

In tiled classroom areas:

Reasonable food/drink

In carpeted areas:

Reasonable food/lidded drinks

In faculty, staff office space (whether enclosed or not) :

Food and drink away from computer workstations

Any faculty member has the right to enforce a more restrictive policy in his or her classroom.


Key Policy for classroom AV cabinets

  1. Obtain a NVCC 105-8 form (Key Issue Authorization Form) from your division office
  2. ALL FACULTY MUST complete the form and have the dean sign it indicating whether you are a full-time or adjunct faculty member
  3. Take the completed 105-8 form to the Campus Police Office to be issued a key.  Campus police will retain a record of all keys issued.

REMINDER: If you use the equipment in the multimedia cabinets, you are responsible for making sure the cabinets are locked prior to your leaving the classroom.

1.  NOTE TO ADJUNCTS

2.  NOTE TO FULL-TIME FACULTY NOT TEACHING DURING THE SUMMER SEMESTER 

ALL KEYS ARE TO BE RETURNED TO CAMPUS POLICE ON OR BEFORE THE LAST SCHEDULED EXAM DAY FOR THE CURRENT SEMESTER.  


Marquee Request Form


Room Usage

Waddell Theatre Protocol

1) Lights/sound/computer/video (control booth) technician: The only people authorized to operate the equipment will be AV/IT staff, professional CE staff, and individuals who have gone through appropriate training. AV/IT and CE will offer the appropriate training and will authorize individuals to operate equipment. Day events, between the hours of 8:30 a.m.-5:00 p.m., Monday-Friday, needing technical assistance will be the responsibility of the AV/IT staff. Anyone requesting technical support for events after 5:00 p.m., Monday-Friday, and/or all day Saturday and/or Sunday, must hire an approved technician from the list. A list will be attached to the Waddell Theatre In-House Campus Form. Fees for technicians will be negotiated on an individual basis depending upon the complexity of the performance.

2) Space utilization: all in-house campus reservations for the Waddell Theatre must be filled out on a Waddell Theatre In-House Campus Request Form and forwarded to the Provost’s Office. All commercial reservations go through the Director of Continuing Education and Workforce Development. Continuing Education will coordinate with the Provost’s Office for space availability.

3) Clean-up/house cleaning: The cleaning staff is responsible for the cleaning of the house, dressing rooms, and restrooms. Buildings and grounds staff will set up items (podium, chairs, tables, etc.) for events scheduled between the hours of 8:30 a.m.-5:00 p.m., Monday-Friday. For events held after regular staffing hours, the individuals reserving the space are responsible for set-up and strike.

4) Food and Drink: Food and drink are prohibited in the house, control booth, and stage. Signage will be placed in the designated areas.

5) Keys and Access to Space: Keys to the theatre, control booth, equipment cabinets, and dressing rooms will be located in the Campus Police Office, room LC 267A. An individual, who is in need of a key for an event, may sign out a key by leaving a driver’s license with campus police staff. Only college personnel will be allowed to sign out a key. Whoever signs out the key is responsible for the space and any loss or damaged equipment. The issue of signing in and out of the light/sound booth will be discussed at a later meeting.


Reservation Forms

Smoking:
To ensure safety and a smoke free environment on the Loudoun Campus: 

· NO SMOKING WITHIN 25 FT. OF ALL ENTRANCES TO ALL BUILDINGS.·        SMOKING PROHIBITED INSIDE ALL BUILDINGS.

·        THE DESIGNATED SMOKING AREAS ARE:

1.      THE GARDEN COURTYARD ENTRANCE TO THE STUDENT LOUNGE OF THE LR (REYNOLDS BUILDING).

2.      THE SMOKING SHELTER LOCATED NEXT TO THE GARDEN COURTYARD OF THE LR BUILDING.

3.      THE EAST ENTRANCE ON THE NORTH SIDE OF THE LR BUILDING.

4.      THE LOADING DOCK ENTRANCE TO LW (WADDELL BUILDING).


Student Conduct: student responsibilities; dealing with difficult students  


Travel 
All travel outside the local area (outside a 50-mile radius of the Loudoun Campus) requires prior approval of the employee’s immediate supervisor.  Travel requests are submitted on the Travel Request Form NVCC 105-2. Reimbursement for travel expenses is requested by submitting the Travel Expense Reimbursement Form to the employee’s immediate supervisor.  

Additional information on travel including, meals and lodging, and local area distances can be found by linking to NVCC Administrative Services Procedures Manual   Section 5  pp. 1-17.