Appendix A
An administrative evaluation is the first step in the review of academic programs
and disciplines. After consultation with appropriate other division deans, the
coordinating division dean is responsible for completing the administrative evaluation
for degrees, certificates, career studies certificates, and disciplines that have been
approved for review by the Administrative Council. The administrative evaluation
consists of two parts: (1) evaluation of productivity and (2) evaluation of administration.
Degree programs must meet the productivity guidelines of the
State Council of Higher Education (SCHEV). In Spring 2003, SCHEV agreed to delegate to the
State Board for Community Colleges responsibility for the review and discontinuance of any
associate degree program that is non productive, with the following stipulations:
- Each community college will systematically review each degree program at least once every four years;
- Based on CIP code and standards congruent with SCHEV's minimum standards for productivity, the VCCS ]
will monitor FTE enrollments and numbers of graduates for all approved associate degree programs;
- For any program that does not meet standards, colleges will submit to the VCCS
(1) a plan to phase out the program, (2) justification for continuing it with low productivity, or
(3) strategies to enhance the program's viability.
- The VCCS will report to SCHEV at least once every four years the results of its program viability review
and describe any proposed changes to its policies and procedures.
As of 5/1/03, there is some uncertainty as to the standards that will be required of VCCS programs.
The standards listed in a SCHEV report are (for a college of more than 5000 FTES):
| Degree Program |
| Transfer(AA or AS); |
AAA or AAS in Agriculture & Natural Resources, Business, Arts & Design, Public Service Technologies |
AAS in Engineering, Mechanical, and Industrial Technologies |
AAS in Health Technologies |
| FTES |
Grads |
FTES |
Grads |
FTES |
Grads |
FTES |
Grads |
| 24 |
17 |
18 |
12 |
13 |
9 |
10 |
7 |
The System Office's productivity report identifies programs at each college that did
not meet the standards. Note that when the VCCS runs these reports, it considers each
program separately, rather than lumping all within a CIP code together they way SCHEV
does. Thus, SCHEV would view the Fine Arts AA and the Liberal Arts AA as one program
but the VCCS would not.
Standards: NVCC
NVCC requires that career studies certificate programs that are not part of a degree
program produce an average of five graduates per year over a five-year period or produce
at least 13 program-placed FTES annually.
Administration Evaluation
Standards for the administration of academic programs and disciplines have been developed
and approved by the Curriculum Committee. [See the Curriculum Procedures Manual, revised
December 1998, page 5] The coordinating division dean, in consultation with appropriate
other division deans, will also be responsible for completing the Program/Discipline
Administration Evaluation Checklist and indicating those standards which are met by the
administration of the program. Standards that are not met will be examined further by
the Program Evaluation Committee. The coordinating division dean may also identify
administrative issues that should be addressed by the Program Review Committee.
Both the Productivity Evaluation and the Program/Discipline Administration Evaluation
Checklist will become a part of the report submitted to the Curriculum Committee by the
Program Review Committee. See Appendix D for copies of the Productivity and Administration
Evaluation Checklists.
Name of Program: _______________________________________________________
_____ This program meets productivity guidelines and should proceed to be evaluated.
_____ This program does not meet productivity guidelines and is recommended for
discontinuance.
_____ This program does not meet productivity guidelines but should be continued
(see attached explanation).
Signature:_________________________________________ Date: _________
Title: _________________________________________
A. Program Production - number of graduates per year for the last five years:
| Year |
number of graduates |
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| Five year average |
|
This program meets the SCHEV/VCCS/NVCC degree/certificate, career studies certificate
production requirement:
YES_________
NO _________
B. FTES Production - number of F.T.E. enrollees
| Year |
number of graduates |
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| Five year average |
|
This program meets the SCHEV/VCCS/NVCC degree/certificate, career studies certificate
production requirement:
YES_________
NO _________
If neither the degree production nor FTES requirement is met but the program is recommended
for continuance, explain how the program meets the Institutional Priority criterion in
the space below.
In the space below, list any productivity issues or concerns that should be addressed by the
Program Review Committee
Name of Program or Discipline:____________________________________
Signature:_________________________________________ Date:_______
Title:_________________________________________________________
Directions: Indicate with a check mark each standard for administration that the program
or discipline meets. Those standards that are not checked will be examined further by the
Program Evaluation Committee. You may also wish to add comments in the space provided.
_____ 1. The program meets at least one of the three SCHEV productivity standards.
_____ 2. The total number of faculty employed is proportional to and adequate for the
total number of students enrolled.
_____ 3. Program or discipline costs are reasonable.
_____ 4. There has been a periodic review of the need for this program.
_____ 5. Scheduling of classes is consistent with the needs of the students served.
_____ 6. Persons assigned to coordinate and administer the program or discipline are
knowledgeable about its needs.
_____ 7. Any course offered off-campus is under the ultimate control and supervision of
the college.
_____8. Documents which describe the programs, disciplines, and courses to current
potential students provide accurate information.
In the space below, list any issues or concerns about the administration of this program
or discipline that should be addressed by the Program Review Committee.
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