Advertising on Campus
Every day our community and students receive visual and verbal communications about Northern Virginia Community College. By developing and maintaining a consistent visual identity, both as a College and as individual campuses, NOVA makes a unified and coherent impression that strengthens its image and public awareness as an institution of quality.
All fliers and advertisements using the NOVA logo, or the Northern Virginia Community College name must adhere to the NOVA college-wide Visual Identity Guidelines. For a review of the Visual Identity requirements for NOVA College fliers please refer to the following web link: http://www.nvcc.edu/wordmark/guidelines/Guidelines_07.pdf
To insure that all electronic flier postings meet the NOVA visual identity standards ALL student clubs, interest groups, and organizations must submit a copy of their proposed flier to the Annandale Campus and Community Outreach Specialist, Bob Hull, for review. Fliers seeking permission for submission on NOVA's Annandale Campus Student Life bulletin boards must be submitted to the Annandale Student Life Office Manager, Jessica Mackey at firstname.lastname@example.org for review.
Please allow for a week prior to the time you wish to have the flier posted to insure enough time for any corrections or revisions required.
Flier Advertisement General Posting Procedures
All fliers must be approved and stamped by Student Life (located in
CF 232) before they can be posted on campus. All unapproved postings found will be removed and subject to further disciplinary action. If you want to post fliers on sites beyond the campus community bulletin boards around campus and the Student Life bulletin boards, you must submit a proposal for the requested posting areas five to seven business days prior to posting. (This insures an adequate amount of time for the Office of Student Life to secure approval.) Fliers must contain content that is in line with the mission and standards of the college. All fliers must be typed; handwritten fliers will not be approved. In addition, all fliers written in a foreign language must have an English translation in order to gain approval. All postings by the Office of Student Life are made Monday through Friday by 2:00 p.m.
Due to the damages caused by tape adhesives, the use of tape is prohibited on all painted surfaces, glass windows and glass doors. There are several community bulletin boards accessible around campus for student clubs and organizations to post their advertisements, see the section on "Campus Bulletin Boards" for a detailed description on the location of the boards. Permissible methods of posting consist of using tacks, staples or tacky tape.
Campus Bulletin Boards
There are a variety of locations for student clubs and organizations to post their advertisement for upcoming programs and services. Contact the Office of Student Life for a list of bulletin board locations that are for club and organization postings only!
Off-Campus Organizations flier/Advertisement Posting Procedure
(This policy explicitly implies to non-college groups, businesses and organizations)
- All fliers must be approved and stamped by the Office of Student Life (located in CF 230/232) and are subject to the "General Posting Policy Guidelines."
- Fliers must contain content that is in line with the mission and standards of the college. All fliers must be typed; handwritten fliers will not be approved.
- All fliers must have an English translation in order to gain approval.
- Once approved, fliers are permitted in designated areas.
- Advertisement Priority is given to on-campus groups/organizations and activities.
The Office of Student Life posts and monitors all advertisement placed on these boards on a daily basis. All postings by the Office of Student Life are made Monday through Friday by 4:00 p.m. Any postings found without approval from the Office of Student Life will be removed and subject to further disciplinary action and/or fines for solicitation.
NOVA Annandale Campus Tabling Policy
The purpose of this policy is to inform and assist college and campus-wide organizations, and non-college organizations and users who wish to participate in the dissemination of information, advertisement of products, services, and general solicitation in the CF Cafeteria and Plaza.
Table use request from non-College organizations upon invitation of campus-wide events, student governments, other college units, or recognized campus organizations are subject to the following provisions, pending review and approval by the Office of Student Life:
- The use must confer a benefit to the College as determined by the Office of Student Life and the Office of the Dean of Students;
- The use must be pursuant to a written agreement setting forth the terms and conditions of the proposed use;
- The use by the applicant must be occasional rather than frequent;
- The use must not interfere with any organized college activity or event;
- Organizations and/or individuals with campus affiliation shall be granted priority over non-affiliated organizations and individuals;
- Consideration must be given to the availability of comparable non-college facilities and services which could accommodate the proposed use.
Reserving Space for Use
Reservations or requests shall be made at least 48 hours in advance, excluding weekends and holidays, to the appropriate campus office in accordance with following procedures:
- All requests must be submitted on NOVA form 105-112 (Application for Use of Facilities). Reservations or requests shall normally be made for use during the current academic year, and will be granted in the order of application. Inquiries for specific exceptions shall be directed to the Office of Student Life where the reservation is made.
- Reservation of facilities or requests for services by recognized campus organizations must be made with and approved by the Student Life Clubs & Organizations (SACO) coordinator or campus-wide activities coordinator, if SACO staff is not present.
- The recognized student government and its agencies, official alumni organizations and similar college-related organizations, and colleges, schools, departments, and other units of the college, may make reservations or requests in accordance with established procedures.