|
Requirements | Financial
Aid | Fees | Scholarships |
Forms | Getting
Started
FEES
Tuition
Tuition rates are printed in the Schedule
of Classes. Tuition is due upon registration. Payment of
tuition entitles you to use the library, bookstore, student lounge,
and other facilities of the College except for parking. You must
pay for any school property that you damage or lose, such as laboratory
or shop equipment, supplies, library books, and materials.
Some courses such as music and physical
education may require non-college support services from other agencies
and individuals. Costs for these additional charges are paid by
you directly to the individual or agency providing the service.
All tuition and most fees are approved
by the State Board for Community Colleges, which has the authority
to change any and all tuition and fees without prior notice.
In-State Tuition Eligibility
To be eligible for in-state tuition rates,
you must be domiciled in Virginia for a minimum of one year before
the first official day of classes. When you apply for in-state tuition,
you should be prepared to present documentation to support your
claim. See the following "Domicile Requirements" section for details.
To change your tuition status from out-of-state
to in-state you must initiate the process by completing an Application
for Virginia In-State Tuition Rates form (NVCC 125-100). This form
can be obtained at the Office of Admissions and Records on your
campus. It must be completed and returned to the Admissions and
Records office for review before the registration period begins
for the semester in which the in-state charges will take effect.
The College reserves the right to collect
the difference between in-state and out-of-state tuition charges
when the wrong tuition rate is paid. The Office of Admissions and
Records on any campus can clarify your questions concerning domicile
status.
Domicile Requirements
All applicants for admission to Northern
Virginia Community College claiming entitlement to in-state tuition
privileges are required by the Code of Virginia, 23-7.4,
to complete an Application for Virginia In-State Tuition Rates form.
To be eligible for in-state tuition, you
must be domiciled in Virginia for a minimum of one year before the
first official day of classes. Domicile is defined as your "present,
fixed home where you return following temporary absences and where
you intend to stay indefinitely." In essence, domicile has two parts,
and you must meet both to qualify for in-state tuition. You must
reside in Virginia, and you must intend to keep this as your home
indefinitely.
Non-U.S. citizens on temporary visas, in
restricted classifications, or undocumented are not eligible to
establish Virginia domicile and eligibility for in-state tuition.
As a dependent, you have the same domicile
as your parents or legal guardian. You are presumed to be a dependent
of your parent or legal guardian if you are under the age of 24,
unless you (1) are a veteran or active duty member of the U.S. Armed
Forces; (2) are a graduate or professional student (beyond a bachelor's
degree); (3) are married; (4) are a ward of the court or were a
ward of the court until age 18; (5) have no adoptive or legal guardian
when both parents are deceased; (6) have legal dependents other
than a spouse; or (7) are able to present clear and convincing evidence
that you are financially self-sufficient. Children and the dependent
spouse of a Virginia domiciliary may be eligible for in-state tuition.
Supporting documents and additional information may be required.
The College may review many factors and
documents when determining your domicile. Following are some examples:
|
1.
|
Residence during the past year prior to the first official
day of classes.
|
|
2.
|
State to which income taxes are filed or paid-official income
tax return for the state.
|
|
3.
|
Driver's license.
|
|
4.
|
Motor vehicle registration.
|
|
5.
|
Voter registration.
|
|
6.
|
Employment-W-2 Form-Wage and Tax Statement.
|
|
7.
|
Property ownership.
|
|
8.
|
Sources of financial support-Marriage Certificate.
|
|
9.
|
Other social or economic ties with Virginia and other states.
|
However, the presence of any or all of
these factors does not automatically result in Virginia domicile.
The factors used to support a case for in-state tuition benefits
must have existed for one year before the first official day of
classes. Contact the Admission and Records Office at any campus
for additional information. If you have been denied in-state domicile
status and wish to appeal, see the "Domicile/Tuition Appeal
Process" section of the College Student Handbook at
www.nvcc.edu/resources/stuhandbook/.
After you have paid tuition during any
semester, your official domicile status will remain unchanged until
registration for the next regular semester. However, if an error
is discovered in the original domicile decision, the College reserves
the right to bill you for tuition due.
Changes that may occur later in your residence,
tax payment status, auto registration, etc., must be reported to
your Campus Registrar. Failure to report changes that could affect
your domicile and eligibility for in-state tuition could result
in the College's billing you for tuition due and/or taking disciplinary
action against you.
Domicile Information for Military Families
This is a summary of the State Council of
Higher Education of Virginia domicile guidelines, based on the Code
of Virginia, 23-7.4, as they relate to active duty military
personnel, their spouses and dependents, who may not otherwise qualify
for in-state tuition privileges. These guidelines are subject to
annual legislative review and change; normally changes take effect
on July 1 of each year.
1. Active Duty Military Personnel (Servicemember)
An active duty military service member may
qualify for a waiver of the one-year residency requirement by voluntarily
electing to establish domicile in Virginia. The one-year residency
requirement will be waived if all other conditions for establishing
domicile are met, including, but not limited to, Virginia resident
income taxes on all income (Leave/Earning Statement showing
Virginia tax withheld), Virginia State of Legal Residence Certificate
(DD 2058), Virginia driver's license, and Virginia vehicle registration.
Copies of these documents must be provided by the student to claim
eligibility for this waiver prior to the beginning of the semester/term
for which in-state charges are requested.
2. Spouse
The spouse of an active duty military person
may qualify independently for in-state tuition as any other student
by establishing domicile in Virginia for one year. Alternatively,
the spouse may qualify for in-state tuition charges without establishing
domicile by demonstrating either of the following special circumstances:
|
a.
|
Working in Virginia. The spouse must have resided
in Virginia, been employed full time (earned at least $10,300),
and paid personal income tax to Virginia for one (1) year
immediately prior to the first official day of classes.
|
|
b.
|
Dependency. The spouse may show dependence on the
service member who is domiciled in Virginia or who has established
eligibility for the one-year waiver. Dependent status is defined
as substantial financial support (over 50%).
|
3. Children
Children in military families may qualify
by demonstrating dependency on an active duty military parent domiciled
in Virginia, or by demonstrating dependency on the non-military
parent who has resided in Virginia, been employed full time (earned
at least $10,300), and paid personal income tax to Virginia for
one (1) year immediately prior to the first official day of classes.
The child must be claimed as a dependent on the Virginia income
tax return.
When enrollments must be limited for any
program or course, first priority shall be given to qualified students
who are domiciled in one of the political subdivisions supporting
the College. These subdivisions are listed under "General Information."
Domicile requirements are subject to any
changes in Virginia law pertaining to entitlement to reduced tuition
charges.
Tuition Payment
Tuition is payable by cash, check, money
order, contract, approved financial aid (except work study), and
by VISA or MasterCard. The College accepts checks and money orders
made out for the exact amount payable to the order of NVCC. The
College does not accept third-party checks. All checks must include
the student's name and identification number.
If you expect your tuition to be paid through
a contract or other agency or employer authorization, you agree
to accept responsibility for the full amount of tuition if the tuition
due is not otherwise paid within 30 days after invoice.
You should not assume that you will be
dropped automatically from classes for which you have not paid.
You should confirm your schedule of classes before the end of the
add/drop period to assure your tuition bills are what you expect.
Tuition refunds are not automatic except
when the College cancels courses. You are eligible for a refund
of tuition paid, if you drop courses during the official add/drop
periods as published in the Schedule
of Classes. If you drop courses expecting a refund, you
should verify your schedules to make sure that all transactions
are as expected. You may verify your class schedule by obtaining
an Official Student Enrollment Receipt from the Business Office
or from the College Web site at http://www.nvcc.edu/sis/WebTrans/webReceipt/.
NVCC charges a $20.00 penalty fee to anyone
whose payment is dishonored. A dishonored check is any check returned
because of insufficient funds, a stop payment, or any other reason.
A dishonored credit card payment is one for which the College's
account is debited. A person whose check is dishonored will be disqualified
from paying by check for one year after the original debt and penalty
fee are paid.
Tuition Refunds
Tuition refunds are not automatic except
for courses canceled by the College. You are eligible for a full
refund if you drop one or more of your courses during the official
add/drop periods as published in the Schedule
of Classes and as indicated on your official receipt form.
For special session classes the refund
period is proportionate to the length of the class. Requests for
refunds for ELI courses must be made in writing to ELI and postmarked
within 15% of your enrollment period. Refund dates will be included
in the packet mailed to you by ELI when you register.
On rare occasions, the College will provide
a tuition refund to students who withdraw from courses after the
add/drop period. A refund may be authorized in the following circumstances:
|
1.
|
In the case of an administrative error by NVCC or the VCCS.
|
|
2.
|
When during the course of a semester, you suffer an unexpected
major medical emergency or extended illness that requires
hospitalization, is life threatening, or is contagious presenting
a danger to the College community. The medical problem must
force absences from more than 10% of class sessions. A physician's
verification is required.
|
|
3.
|
In the case of your death or if a member of your immediate
family (mother, father, sister, brother, husband, wife, or
child) dies.
|
|
4.
|
When the President of the United States declares a national
emergency or a mobilization requiring you to leave school
to assume military duties.
|
To request a refund for one of the above
circumstances, you must do the following: (1) Withdraw from all
classes for the semester in question. Refund requests for only some
classes and not others can be considered only in cases of College
error or in unique circumstances. (2) Write a letter to the campus
business manager requesting a refund and stating the reason for
a refund. For Extended Learning Institute courses, write the Registrar
at ELI. (3) Attach any justifying documents including doctor's statements,
documentation of errors, copies of death certificates, and the like.
If a refund is approved, it will be sent
to your address of record. It is your responsibility to make sure
the College has a current and correct address on file. If a refund
is granted for College error, the course will be dropped from your
transcript. If a refund is granted for any reason other than College
error, you will receive a W grade showing withdrawal from the course
and that grade will become part of your official transcript. Only
in the event of College error, will the class and the W grade be
permanently removed from your official record. If a refund is denied,
you will receive a letter to that effect, explaining why.
If a refund is approved, it may be prorated.
For a problem that occurs in the first quarter of the course, a
full tuition refund will be approved. For a problem that occurs
in the second quarter of the course, a refund of 50% or half will
be approved. No refunds are granted for problems occurring in the
second half of a course.
Non-Payment of Debts
Continued attendance at NVCC is dependent
upon proper settlement of all debts owed the institution. Should
you fail to satisfy all due and payable amounts for tuition and
fees, college loans, college fines, dishonored checks, or other
debts you owe the College, you may be withdrawn from your courses.
You would be assigned a W grade for your courses, and those will
become part of your official transcript. When the debt is satisfied,
you may petition the dean of Student Development to have the W grades
removed and to be reinstated in your courses. Until all current
debts have been satisfied, a hold will be placed on your records.
See "Holds on Student Records."
If the College has agreed to accept tuition
payment from your employer or other third-party provider, and the
tuition is not paid within the required time, you are responsible
for the tuition payment. As stated above, continued enrollment is
dependent upon proper settlement of the debt. If not paid, you may
be withdrawn from your courses. If you are withdrawn, the debt to
the College is not forgiven.
In addition, the College reserves the right
to pursue payment through debt collection services and other lawful
means. Debtors are subject to late fees and collection costs.
Holds on Student Records
A hold will be placed on your official record
under certain conditions. Non-payment of financial obligations,
such as tuition, college fines, and other debts will result in a
hold on your record. A hold will restrict you from registering,
having transcripts or grade reports issued, or receiving other college
services. Disciplinary action, academic suspension, or dismissal
may also result in a hold on your registration.
Graduation Fee
There is no fee for graduation. However,
students are required to purchase academic regalia to be worn for
the Commencement ceremony.
Books and Supplies
You are expected to obtain your own books,
supplies, and consumable materials needed in your studies. A bookstore
is located on each campus. Check the College Web site at http://www.nvcc.edu
for each campus bookstore's hours of operation.
Transcripts
An NVCC transcript of your academic record
may be issued from any campus Office of Admissions and Records upon
your written request or completion of NVCC
form 125-89, Request for Transcript. You should submit your
request at least 10 working days before the transcript is needed.
Official transcripts are released only after you have completed
one course at NVCC. Financial Aid transcripts are available at no
cost through the College Financial Aid Office.
Library Charges
Library patrons are responsible for the
replacement cost of any item they lose. Lost material payments are
not refundable. This non-refundable rule also applies to fines and
replacement costs charged for materials borrowed from other libraries
with an NVCC student ID card.
NVCC is testing a no-fine policy for regularly circulating
materials. If fines are reinstated, the charge will be $.10 a day
for these items, with a maximum of $5.00. Because access to high-demand
reserve materials is critical, the College charges an overdue reserve
fine of $1.00 per day, with a maximum of $40.00. Patrons with overdue
circulating or reserve items may not be able to check out additional
materials until all overdue items are returned. Registration and
the release of transcripts can be delayed if overdue items are not
returned.
Vehicle Parking Fee
If you wish to park a vehicle in the student
parking lots on campus, you must purchase a parking permit each
semester/term from the Parking Services Offices at Alexandria, Annandale,
and Woodbridge or the Campus Police Offices at Loudoun and Manassas.
Proper display of a permit entitles you to use any student parking
lot on any campus. Specific dates after which permits are required
to be displayed are listed in the Schedule
of Classes. Additional parking information with current
regulations and procedures is available in the Parking
Services Brochure
obtainable from the Parking Services Office or the Campus Police.
Information is also available on the College Web site at www.nvcc.edu/depts/auxil/parking.htm.
NVCC reserves the right to change any or all parts of the parking
regulations as necessary. All changes will be posted in appropriate
locations.
Handicapped parking spaces are available
at each campus. A handicapped permit issued by the Department of
Motor Vehicles of any state or the District of Columbia is required.
The College does not issue handicapped parking permits.
There are a limited number of parking meters
available at each campus, and there are pay-parking lots/garages
at Alexandria and Annandale. No parking permit is required to use
these spaces. If you park at a meter or in a pay lot, you must pay
the required fee. A College parking permit does not substitute for
payment in these spaces.
|
