Individual Responsibilities

Provost, Facilities Manager, Business Manager, Campus Police Staff, Floor Wardens, Faculty & Staff

The following is a list of responsibilities assigned:

ProvostThe Provost is responsible for:

• Assuring that the Emergency Plan is reviewed annually and updated as necessary.
• Appointing Building Wardens and assuring that sufficient Floor Wardens are appointed.
• Assuring that appropriate training programs are developed and implemented.
• Ensure there is an “Acting Provost”, during absences, who will assume responsibility for determining whether an evacuation or shelter in place is necessary.
• Know where all emergency equipment is located.
• Determine what actions will be taken if the evacuated building cannot be reoccupied within a reasonable time (i.e., move activates to another building, release personnel for the day, etc.) and disseminate information to appropriate people.
• Discuss events with President and Public Information Office. The Provost is a member of the Command Post when an evacuation takes place and will go to the Command Post location, if practical.

Facilities Manageris responsible for:

• Assuring that all fire suppression equipment, alarms, emergency doors, and emergency communications devices are in good working order and are properly maintained.
• Assuring that “best escape routes” are determined and marked out on floor plans, which are posted in each room.
• Establishing the responsibilities of maintenance staff during emergencies and drills. Assuring that these staff members are properly trained and that these responsibilities are contained in the employee’s position description.
• Identifying employee positions responsible for maintaining fire extinguishers and other fire safety systems.
• Updating this plan with the appropriate names and 24 hour telephone numbers of all service agents responsible for maintenance and repair of fire alarm systems and for assuring that the Provost’s office, the Business Manager’s office and the Campus Police all have current and accurate information about these agents.
• Assuring that the information contained in the campus lock box is kept accurate and up-to-date.
• Assisting Deans and Directors to assure that hallways and stairwells are kept free of trash, broken furniture, recycling materials, etc.
• Assisting Campus Police in the evacuation/shelter in place activities and removal of individuals with disabilities in extreme emergencies.

Business Manager is responsible for:

• Assisting the Provost in developing the emergency plan.
• Acting as the Campus Emergency Response Coordinator.
• Overseeing the orderly evacuation/shelter in place activities during drills and emergencies.
• Documenting training and drills and retaining records of all such activities and actual emergencies for a two-year period.
• Chairing the Emergency Preparedness Committee.

Campus Police Staff are responsible for:

• Assuring that the Fire Department, Rescue Squad, or other off-campus emergency personnel have been contacted as necessary.
• Notifying the Facilities Manager when assistance is needed during an emergency.
• Coordinating the evacuation of all buildings involved in the emergency. If the emergency involves a power outage, this may include determining how long it is safe for occupants to remain in the buildings. During a campus emergency, Campus Police Officers have the authority to require occupants to leave the building.
• Assisting with the evacuation or movement to a safe location of any individuals with disabilities or other persons who may not be able to exit the building without help.
• Determining when it is safe for occupants to re-enter buildings or leave the safe shelter location. When the Campus Police Officer in charge decides that it is safe to re-enter, he/she will give the all clear signal to the building warden and floor wardens who will then allow occupants to return.
• Re-setting the alarms systems when the emergency situation has been resolved.
• Monitoring the entire campus for safety problems that may cause emergency situations.
• Check off names of Floor Wardens and status of their assigned areas as they report.

Floor Wardensare responsible for:

• Assisting in the evacuation of his/her assigned floor.
• Checking to assure that all occupants are safety out of the building or have reported to the shelter in place area.
• Meeting with the Evacuation Co-coordinator (this person is the Campus Police Sergeant) after the evacuation to inform him/her that the floor has been safely evacuated.
• Assuring that no one re-enters the building or leaves the safe shelter area before the all-clear signal is given. The Floor Wardens will also assist the campus police in keeping occupants at a safe distance during an evacuation.
• Assuring that a substitute Floor Warden is chosen to act during the absence of the assigned Floor Warden.

Faculty & Staff are responsible for:

• Instructors and others using the facilities are required to notify their students and guests about how to evacuate the building- from the specific room they are using- at the beginning of the first class or meeting of every term. The leader must announce the location of emergency exits and emergency evacuation procedures to the attendees.
• If a person with disabilities is in your class: share the plan with them as it pertains to their evacuation. You should designate someone to help them in a case of emergency. Know where all emergency evacuation equipment is located. Confer with the Campus Police about options.

General Instructions for all Occupants of Building:

1. Anyone suspecting a fire or other emergency should call 9-911 and then call the Campus Police at 6-6677 and give as much information as possible (i.e. building, floor, room number, situation) if time permits. If there is insufficient time, the occupant should activate the building fire alarm. Fire alarm boxes are located near exit doors and/or doors leading to stairwells.
2. Occupants should attempt to extinguish a fire using portable fire extinguishers only if this can be done safely. It is more important to provide for the safety of building occupants than to attempt to extinguish a fire.
3. In the event of an evacuation for any reason:
   • turn off all power equipment, gas valves, etc. before vacating area, if possible.
   • secure all items (safe, files, etc.) if possible.
   • take personal belongings with you.
   • if you are the last person out, close doors behind you.
   • use nearest available exit to evacuate building.
   • do not use elevators.
   • get clear of the building and stay out of the way of personnel assigned to handle the emergency.
   • go to the assigned assembly point for your class or work unit.
   • assist in accounting for persons who were with your class or group.
   • obey the instructions of your Floor Warden and Police Officers.