Individual Responsibilities

The following is a list of responsibilities assigned:

Provost is responsible for emergency plans at each campus. The Provost, in conjunction with the President, usually determines whether to evacuate buildings or shelter in place. However, the Provost may delegate this and various tasks to others, as follows.

• Delegating the creation of the emergency operations plans including maintenance, training, and implementation at Manassas Campus.
• Ensuring there is an “Acting Provost”, during absences, who will determine whether an evacuation or shelter in place is necessary.
• Knowing where all emergency equipment is located.
• Determining what actions will be taken if the building cannot be reoccupied within a reasonable time (i.e., move activities to another building, release personnel for the day, etc.) and disseminate information to appropriate people.
• Discussing events with President and Public Information Office. The Provost is a member of the Command Post when an emergency takes place and will go to the Command Post location, if practical.

Provost and Provost’s Staff must assume duties described above if so designated, as well as:

• Assisting the Incident Commander – at the Command Post or elsewhere – in identifying gaps in needed services equipment, etc., and in filling those gaps either personally, or by delegation.
• Relaying messages from the Incident Commander or Campus Police, as needed.

Facilities Manager is responsible for:

• Knowing where all emergency equipment is located.
• Conducting periodic fire and safety inspections of buildings and related equipment including external emergency call boxes, hallway talk-a-phones, fire alarm systems and fire extinguishers.
• Ensuring correct emergency evacuation diagrams are posted in all rooms.
• Assisting with bomb searches.
• Handling other duties, as specified in the Emergency Operations Plan

Business Manager is responsible for:

• Updating emergency operations plans.
• Providing training for each party to meet its responsibilities, as stipulated by the plan.
• Acting as a member of the Command Post performing functions as designated by the Incident Commander.
• Notifying the Vice President of F&AS and Provost of events.

Campus Police Staff are responsible for:

• Notifying the College Police Chief and Business Manager of events. In the absence of the Business Manager, the police are to notify the Provost and VP for F&AS of critical events.
• Creating and maintaining updated emergency plans and equipment, in conjunction with the Business Manager and Provost.
• Working with Campus IT and Facilities staff to maintain and upgrade emergency alert services.
• Providing or attending training for wardens.
• Attending other training provided for police.
• Coordinating annual familiarity visits with local emergency personnel to ensure they know the layout of the campus and buildings, location of MSDS sheets, location of hazardous areas: e.g., labs.
• Knowing where all emergency equipment is located.
• Preparing records of all emergency events, tests, training, etc. and maintain them for a period of two years.
• Following detailed instructions for police in emergency operations plan.
• Notifying people when the Incident Commander has authorized resumption of normal activities.
• Submitting incident reports and analyses to appropriate College and external authorities.

Emergency Wardens include Floor Wardens, Building Wardens, Assembly Area Wardens, and others. They are responsible for a variety of duties

Floor Wardens

• Supervising the orderly and complete evacuation of the assigned areas of the building, ensuring that each office, classroom, bathroom, hallway, etc. has been vacated and marking the doors, so that no one else wastes time checking areas that have already been cleared.
• Knowing where all emergency equipment is located.
• Notifying Building Wardens or the Command Post, when the assignment is complete, if someone will not evacuate, or there is a serious problem in some location, such as inability to evacuate a person with disabilities.
• Shepherding the students and employees to the designated Assembly Area and keeping them off cell phones, out of traffic aisles.
• Communicating new instructions to the assembled.

Building Wardens are stationed at key points outside the buildings. They are responsible for:

• Receiving reports from Floor Wardens report to them, as above.
• Checking off names of Floor Wardens and status of their assigned.
• Helping send people to the Assembly Areas. However, they are not to leave their stations until all have reported in, or they are instructed to move by emergency officials.

Assembly Wardens are stationed at the designated Assembly Areas, and their responsibilities include:

• Helping contain the group, so that cell phones are not used; people stay out of traffic aisles and roadways.
• Transmitting messages from Command Post to people in the Assembly Area

Incident Commander is usually is the Campus Police Sergeant or on-duty Officer, but may be a higher ranking police/fire official or the Business Manager. Responsibilities include:

• Establishing the Command Post and staffing it.
• Knowing where all emergency equipment is located.
• Directing all actions necessary to ensure the safe, expeditious handling of the emergency, as well as being the point of contact for rescue workers. (Others may be enlisted to assist.)
• Taking reports from Business Manager and Emergency Wardens as to the progress of the evacuation and any obstacles. Reassigning people, as needed.
• Implementing crowd control measures, using Emergency Wardens when possible.
• Determining, in coordination with fire department officials, when the building can be reoccupied, and notifying the appropriate College and external authorities.
• Keeping the Provost, the Business Manager, and Vice President of F&AS advised of the status of the emergency and evacuation throughout.
• Submitting reports in accordance with the Emergency Operations Plan.

Faculty & Staff are responsible for:

• Notifying students and guests about how to evacuate the building- from the specific room they are using- at the beginning of the first class or meeting of every term. The leader must announce the location of emergency exits and emergency evacuation procedures to the attendees.
• Sharing the emergency plans with any person with disabilities who is regularly in your area. Instructors should talk with their students about the plan as it pertains to their evacuation or shelter in place needs. See the Emergency Operations Plan for details regarding assistance to People with disabilities. Designate someone to help them in a case of emergency. Know where all emergency evacuation equipment is located. Confer with the Campus Police about options.