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Home > About NOVA > Directories & Offices > Administrative Offices > Office of Grants Development

Office of Grants Development Header

Office of Grants Development

NOVA receives grants from local, state, federal and private funding sources to support educational programs and/or services of the College.

The Office of Grants Development provides assistance to faculty and staff seeking funding, including identification of funding sources; proposal preparation and writing; contacting funding sources; submission of proposals, including electronic submission; setting up and monitoring operational programs and budgets; and preparation of interim and final reports.

Find out how you can get funding and learn what other services the Grants Development Office provides.

Resources to help you find a grant

SPIN Search

An online grants search database system for all NOVA faculty and staff to use. (Available only through NOVA computers on campus.)

SPIN

Federal Funding – Departments

Federal Funding - Independent Agencies

State & Local Funding Resources

Applying for a Grant

Contact

Please email novagrants@nvcc.edu or contact one of the grant professionals listed below for assistance with grant development or management.

Grants Development Staff

Name

Title

Phone

Email

Milan Hayward

Executive Director Grants and Special Projects   

703.323.2263

mhayward@nvcc.edu

Robert Henderson

Assistant Director of Grants and Special Projects

703.323.3493

rhenderson@nvcc.edu

Susi Mattheisen

College Grants Writer

703.323.3541

smattheisen@nvcc.edu

Vacant

Manager of Compliance

 

 

Steps to Apply for a Grant

  1. How Do I Get Started?
    Grants Development staff will assist you with identifying potential funders. We will work with you to put together a proposal application, which includes a narrative and a budget, and submit the application prior to the deadline. Staff will work with you throughout the grant development process on the actual writing of the proposal or on editing a contributed draft submitted by multiple departments or partner organizations. We also bring together relevant departments and individuals to discuss project development, and help you to meet your proposal timeline.
  2. Grants Proposal Transmittal Sheet
    Approval for the project must be obtained prior to submission by circulating a transmittal form, along with the proposal narrative and budget, to the appropriate signatories.
  3. Review Process
    The Office of Grants Development reviews all proposals that are to be submitted on behalf of the College or the NVCC Educational Foundation. This ensures that all requests from the College have been approved and follow the proper procedures, and prevents duplication. A final review of the grant application and completed transmittal should be completed at least ten days before the deadline.
  4. Application Submission
    The Office of Grants Development submits all applications on behalf of the College. Occasionally, if nonprofit 501(c)(3) status in required, submissions may go through the NVCC Educational Foundation.
  5. VCCS Paul Lee Professional Development Grant
    A good way to get started is to apply for a professional development grant from the Virginia Community College System (VCCS). Full-time or adjunct faculty at Virginia community colleges may apply. Activities may include building knowledge and skills within your academic discipline; improving classroom teaching, learning, and assessment techniques; or enhancing administrative and leadership skills to fulfill the institutional mission of the College. Maximum funding for time is eight credits at $750 per credit. Summer funding is a flat $2,500 (minus FICA). VCCS also offers mini-grants up to $1,500 for workshops. The annual deadlines for submitting an application are: February 15, April 15, and October 15 -- VCCS Paul Lee Professional Development Grant Application.
Checklist:
  1. Prepare a draft Professional Development Grant Proposal using the template provided by VCCS.
  2. Submit the draft proposal to the Office of Grants Development for review and comments.
  3. Prepare a Cover Page.
  4. Circulate the final Application (Grant Proposal/Cover Page) to appropriate signatories.
  5. After the review and approval process is complete, submit the Grant Proposal online, and email a PDF copy of the signed Cover Page by the deadline.
  6. Award decisions are emailed to applicants by VCCS after a two month review.
  7. Applicants are asked to complete and return an Acceptance Sheet.
  8. Awarded funds are then transferred to the College through the Budget Office.

I was awarded funding - now what

  1. Grants Management
    Upon receiving a grant, Grants Development staff will assist with ensuring that implementation conforms to college policies and procedures, and to the guidelines included in the request for proposal, the grant proposal itself, the contract, and the award letter. Financial management of the grant or contract is the responsibility of the project director. The Office of Grants Development assists the project leaders in the setting up and ongoing management of grant programs and operational budgets, and monitors administration of grant-sponsored projects to assure compliance.
  2. Grants Process
    The grants process is in Sharepoint. Please contact the Office of Grants Development for more information.
  3. Grants Monitoring
    The Office of Grants Development provides leadership to faculty and staff during project implementation with respect to monitoring compliance with rules and regulations. There are various circulars, statutes, and administrative provisions that the College must follow which dictate what types of records we must keep, what types of time and effort reports we must keep, when and how financial and programmatic reporting must be done, and what cost principles we must follow as an educational institution. Some key standards to follow include effective control over all funds, measuring and aligning your budget with your expenditures, written procedures for determining reasonableness and allocability, and source documentation.
  4. Administrative Services Procedures
    Please click here for NOVA's Administrative Services Procedures concerning "Gifts, Grants and Contracts."

Additional grant services and other resources

The Office of Grants Development:

  • Provides training and orientation sessions for administrators, faculty and staff regarding the procedures that facilitate grants submission and pre-award and post-award management.
  • Advises and assists faculty and staff in the setting up and ongoing management of grant programs and operational budgets, through direct consultation and through orientation or briefing sessions.
  • Monitors administration of grant-sponsored projects to assure compliance with funding agency requirements, college and other requirements, and to resolve questions of interpretation of funding source regulations.
  • Provides pre-award and post-award sub-recipient screening and monitoring.
  • Manages the process for online submission portals such as Grants.gov, HRSA Electronic Handbook, etc.
  • Serves as the clearinghouse for grants and sponsored programs.

General Policies:

Here are links to commonly used grant application forms:

In addition, the following information is useful for developing your budget:

Other Resources:

  • Alexandria/Arlington Workforce Investment Board (WIB)
    This regional WIB advances workforce development programs and initiatives in Alexandria City and Arlington County.
  • American Community Survey (ACS)
    ACS is an ongoing statistical survey that samples a small percentage of the population every year – giving communities the information they need to plan investments and services.
  • American FactFinder
    This U.S. Census Bureau site provides employment, population, and other data from several U.S. censuses and surveys.
  • Catalog of Federal Domestic Assistance (CFDA)
    CFDA provides a full listing of all Federal programs available to State and local governments.
  • Federal Register
    The daily journal of the U.S. Government includes notices of public meetings, hearings, investigations, grants and funding, environmental impact statements, information collections, statements of organization and functions, delegations and other announcements of public interest.
  • Foundation Center
    The Center maintains the most comprehensive database on U.S. and, increasingly, global grant makers and their grants. It also operates research, education, and training programs designed to advance knowledge of philanthropy at every level.
  • George Mason University’s Center for Regional Analysis
    The Center conducts research and analytical studies on economic, fiscal, demographic, housing, and social and policy issues related to the current and future growth of the Virginia, Maryland, and DC areas.
  • Georgetown University’s Center on Education and the Workforce
    This is an independent, nonprofit research and policy institute affiliated with the Georgetown Public Policy Institute that studies the link between education, career qualifications, and workforce demands.
  • Grants.gov
    Grants.gov is a clearinghouse of information on more than 1,000 grant programs offered by the 26 Federal grant-making agencies, and the portal used for submitting federal grants online.
  • Integrated Post-Secondary Education Data System (IPEDS)
    This is the core post-secondary education data collection program for the National Center for Education Statistics, a part of the U.S. Department of Education.
  • Indirect Cost Rates
    Assists with developing your budget.
  • National Student Clearinghouse
    The Clearinghouse provides one-of-a-kind access to national student outcomes data and educational research services, and serves as a valuable source for longitudinal and other studies on educational progress.
  • O*Net Online
    Created by the U.S. Department of Labor, this online program is the nation's primary source of occupational information. The O*NET database contains information on hundreds of standardized and occupation-specific descriptors.
  • SkillSource Group
    SkillSource is a separate nonprofit entity of the Northern Virginia Workforce Investment Board (WIB), and is committed to commitment to providing quality workforce development services.
  • The Virginia Longitudinal Data System (VLDS)
    The Virginia Longitudinal Data System provides Virginia citizens, researchers, and policymakers with a single point of access to educational and workforce training data from multiple, independent sources while protecting the privacy of students.
  • Virginia Employment Commission (VEC)
    VEC is a division of the Virginia state government that is a portal of labor market information in the Commonwealth, including data, publications and community profiles.
  • Virginia Department of Education
    The VDOE site has statistics and reports on the school lunch program and free and reduced price eligibility, in addition to college and career readiness.


Note:
Students seeking information on scholarships, grants, loans and work-study opportunities should contact the Financial Aid Office.